Employee Time Tracking

django-timepiece allows employees to keep track of their time on projects.

Entries

Entries describe a period of work by a user on a particular project. Each user may only have one active entry at a time; no entries can overlap. Additionally, entries are limited to 12 hours in length.

user

Foreign key to a User.

project

Foreign key to a Project.

activity

Foreign key to an Activity that describes the type of work that was done (e.g., development, estimation, planning)

location

Foreign key to a Location that describes where the work was done (e.g., home, office)

status

Foreign key to a ‘status’ Attribute (e.g., tracking whether entries have been verified for payroll purposes)

start_time

When the entry started.

end_time

When the entry ended. If the entry has no end_time, it is an active entry. Each user may only have one active entry at any point in time.

seconds_paused

How long the entry was paused.

pause_time

If pause_time is not None, then the entry is currently paused.

comments

Optional description of this entry.

hours

Total number of hours that this entry covers.

Clocking In and Out

Users can track their time through the Clock In and Clock Out views. If the user tries to clock in while another entry is active, the previous entry is clocked out at the second before the new entry is clocked in.

Users may pause their active entry by using the “Pause” button on the weekly dashboard. To resume the entry, the user must click the “Resume” button.

The user can clock into a specific project from anywhere on the site by selecting the project from the “Clock” pulldown on the navbar. This links to the Clock In view with that project and the most recent activity on that project already filled in on the form.

Weekly Dashboard View

The dashboard gives an overview of the logged-in user’s work this week.

Active Entry

Each user may be clocked in to only one entry at a time. The user can view the status of their current entry on the dashboard. From this section, the user can clock out, pause/resume, or edit the current entry, or clock in or switch to a new entry.

Overall Progress

The overall progress bar displays the number of hours that the user has worked this week (including the time so far on the active entry), out of the number of hours they are expected to work in a week (defined in the UserProfile model). If the user has gone over the expected number of hours, the overtime portion of the bar is displayed in red.

Project Progress

The project progress table shows how much the user has worked on each project, out of the hours they were assigned to work this week (given by the ProjectHours model). The name of the each project links to the Clock In view with that project and the most recent activity on that project already filled in on the form.

All Entries

The user can see a detailed view of all of their entries for the current week. This list includes all entries that end in the current week, and does not include the active entry. Each entry has links for editing and removal.

Online Users

The online users tab lists the active entries of all other users.

Monthly Ledger View

The ledger gives a summary of the user’s work in a given month. At the end of the month, the user can verify their entries for payroll purposes.